access to information policy

MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, NO. 2 OF 2000 FOR:
VECTOR LOGISTICS (PTY) LTD
(“Vector Logistics”)
(Registration number: 2002/009081/07)


INTRODUCTION

Vector Logistics is involved in Third Party Logistic services (3PL) for the food and food-related industries within South Africa across the retail, wholesale and food service sectors. This manual has been prepared for the purposes of requesters who seek access to information in terms of the Promotion of Access to Information Act (“the Act”). The manual may be amended from time to time and as soon as the latest amendments thereto have been finalised the latest version of the manual shall be made available to the public. The requester is advised to contact the information officer whose details have been provided herein for assistance in regard to information requested in terms of the provisions of the Act.


PART I
CONTACT DETAILS (Section 51(1)(a) of the Act)
Name of Body: VECTOR LOGISTICS (PROPRIETARY) LIMITED
Registration No: 2002/009081/07
Physical Address: 30 The Boulevard, Westend Office Park, Westville
Postal Address: PO Box 2745, Westway Office Park , 3635
Head of Body: CD Creed
Information Officer: B Mackenzie
Telephone No: 031 275 4500
Fax: 031 275 4524
Email: brucem@vectorlog.com
Website: www.vectorlog.com


PART II
GUIDE IN TERMS OF SECTION 10 OF THE ACT (Section 51(1)(b))
In terms of Section 10 of the Act a guide will be compiled by the South African Human Rights Commission (“SAHRC”) containing such information as may be reasonably required by a person who wishes to exercise any right contemplated in the Act. The guide will be made available by the SAHRC by no later than August 2003. Please direct any queries to:
The South African Human Rights Commission
PAIA Unit
The Research and Documentation Department
Postal Address:
Private Bag 2700
Houghton
2041
Telephone: +27 11 484 8300
Fax: +27 11 484 0582
Website: www.sahrc.org.za
Email: PAIA@sahrc.org.za


PART III
CATEGORIES OF RECORDS WHICH ARE AVAILABLE WITHOUT THE NECESSITY OF A REQUEST IN TERMS OF THE ACT (Section 51(1) (c) of the Act)
No notice in terms of section 52(2) of the Act has currently been published. Certain records are however freely available on Vector’s website .


PART IV
INFORMATION/DOCUMENTS HELD IN ACCORDANCE WITH OTHER LEGISLATION (Section 51(1) (d) of the Act)
Vector Logistics keeps information/documents in accordance with the following legislation:

  • Companies Act No. 61 of 1973
  • Trade Marks Act No. 194 of 1993
  • Income Tax Act No. 58 of 1962
  • Value-Added Tax Act No. 89 of 1991
  • Basic Conditions of Employment Act No. 75 of 1997
  • Compensation for Occupational Injuries and Diseases Act No.130 of 1993
  • Occupational Health and Safety Act No.15 of 1973
  • Labour Relations Act No. 30 of 1966
  • Unemployment Insurance Act No. 30 of 1966
  • Unemployment Contributions Act No. 4 of 2002
  • Skills Development Act No. 97 of 1998
  • Skills Development Levy Act No. 9 of 1999


PART V
OTHER DOCUMENTS/INFORMATION HELD BY Vector Logistics (Section 51(1)(e) of the Act)
Such information as is required for the day-to-day running of Vector Logistics and its external subsidiaries being company policies, commercial agreements, employee records, licences, permits, insurance policies, financial accounts and records, databases, correspondence, marketing records, internal correspondence, product records, trademark records, statutory compliance records, drawings, specifications, operational records and accounts, business unit accounts and records, supplier and third party records, customer records, records held by officials of the body, including company secretarial records.
Please Note: Access to records may be refused on the grounds set out in the Act.


PART VI
AVAILABILITY OF THE MANUAL (SECTION 51(3))
This manual is available for inspection at the offices of Vector Logistics (Pty) Ltd, 30 The Boulevard, Westend Office Park upon request, during office hours and free of charge. The manual has also been submitted to the South African Human Rights Commission, and has been published in the Government Gazette.